Thursday, October 29, 2015

Send Links Instead of Attachments

Google is all about collaboration, so here's a reminder that should help you to keep your content fresh and reduce the headache of version control. 

When you want to send someone a file, simply email them the Google Drive link, that way if there are any changes to the file, every user who has been given access will see it. If you later choose to adjust sharing policies after your email has been sent, instead of trying to sweat about the inability to retract your message, go into your Doc and change the sharing settings. 

By sending the link as opposed to attaching the document via email, you'll be sure that every person who should have access does, and that they are accessing the most current version. If you send a link instead of a file, you eliminate the concern for attachment size exceeding 25MB.


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